Region 2 Disaster Preparedness and Recovery Award
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Funding

Period of Performance
July 1, 2022 - April 30, 2023
Amount
$10,000
Number of Awards Available
minimum of 5
Application Deadline
May 16, 2022, 11:59 pm EDT
Additional Funding Information

Awards are cost-reimbursable and are issued to the institution, not the individual. Network member organizations in Region 2 are eligible to apply. 

Application Deadline: May 16, 2022 or until funds are depleted 

Submit application here: https://redcap.musc.edu/surveys/?s=WDRLHEL84ENTKJMP 

Description of Award

The mission of the Network of the National Library of Medicine (NNLM) is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data.

Background/Purpose

The purpose of the Disaster Preparedness and Recovery Award is to enable organization to address all phases of disaster management; including preparedness, mitigation, recovery, and response with the aid of information resources available from the National Library of Medicine and/or the NIH. A disaster is defined as an incident that has become so severe that it cannot be controlled or fully addressed by local resources.

Projects are encouraged to incorporate one or more of the following:

  • Increase access to high quality biomedical and health information
  • Improve the use of technology for health information access, especially to underserved and underrepresented populations
  • Improve access to library and information services
  • Prepare organizations to effectively prepare for and/or respond to disasters using evidence-based practices
  • Integrate and promote NLM’s disaster-related resources, services, and tools into educational program or continuity plans
  • Enhance disaster preparedness through education, programming, and partnerships
  • Develop solutions and mechanisms that support the continuity of health information-based services
  • Train individuals, professionals, and communities to effectively find authoritative disaster health information
  • Encourage collaboration between libraries, community, faith-based, and volunteer organizations, hospitals, and first responders to develop programs or engage in joint exercises that enhance coordination of resources in response to a disaster

Projects that include a biomedical information or health literacy component must incorporate National Library of Medicine resources, like PubMed, ClinicalTrials.gov, or MedlinePlus. You can refer to the NLM list of Databases, Resources, and APIs for a complete overview of resources by topic.

Potential Project Ideas

Proposals should be directed at planning, mitigating, responding, and recovering from disaster events using evidence-based practices and authoritative disaster tools.

Projects may include the following (other creative ideas are encouraged):

  • Evaluating and improving disaster preparedness plans and policies
  • Developing organizational and/or environmental audits to determine readiness to response to a disaster
  • Facilitated programming such as crisis mapping workshops or tabletop exercises
  • Hosting a summit to bring together emergency planners and librarians to enhance disaster preparedness and response capabilities
  • Training and education on the use of authoritative disaster preparedness and response information resources (e.g. MedlinePlus, WISER, Disaster Lit®, CHEMM, NIH Disaster Research Response DR2 and others)
  • Developing response tools, such as mobile programming, pop-up labs or other services that contribute to the continuity of operations
  • Education and professional development on disaster preparedness and response topics
  • Pilot programs that require joint coordination with an external partner such as the fire department to respond to disasters in novel ways
Eligibility
  • Must be a Network Member of the NNLM. Not a member yet? Join now for free
  • Organizations, in most cases, are only eligible to apply for awards from the Regional Medical Library that serves the state in which they operate in. Please contact the RML/Office for further clarification.

Application Instructions

Online Application Overview

Submit application here: https://redcap.musc.edu/surveys/?s=WDRLHEL84ENTKJMP 

Application Instructions

(All funds must be spent by April 30, 2023)
 

The application is divided into three sections:

  1. Administrative information. This information includes institution, name of project, lead, address, DUNS number, congressional district, and FEIN, etc.
  2. Direct beneficiaries, populations served, and project goals. This information is pre-populated and will be selected by check box.
  3. Project description.
Project Proposal

Project description section includes the following:​

  • Project Title
  • Project Summary: a summary description to be placed on the Region 2 website if approved for funding. Include a statement on how the project will contribute to the mission of the NNLM. [4000 character limit]
  • Target Population: Describe the target population, including the need for the project, specific health issues of the population, and demographic information. [4000 character limit]
  • Project Objectives: Describes the changes the project will bring about in the target audience (example: “Participants will be able to find information on their prescriptions in DailyMed.”) and list anticipated accomplishments [4000 character limit]
  • Evaluation Plan*: The subaward applicants should consult the NNLM Region 2 for guidance in developing their evaluation plans. [4000 character limit]
  • Project Plan: Describe the tasks that will be performed to meet the project objectives, including a timeline and milestones (if applicable). [4000 character limit]
  • Sustainability: Describe the activities that will sustain project services to targeted community or the institution’s intent to maintain communication or service to the target population beyond the funding period. [4000 character limit]
  • Personnel: List persons who will work on this project, their roles in the project, and experience relevant to the project. [4000 character limit]
  • Institutional Support: Describe the support that will be provided by the host institution– facilities, time off, etc. [4000 characters limit]
  • Description of Training: If training is part of the plan, describe what will be taught, how many sessions will be provided, which NLM resources will be covered, which other topics will be covered, training materials to be used, and who will do the tasks. NOTE: recipients of NNLM funds are expected to use or adapt existing training materials. Consult with Region 2 prior to developing materials.  
  • Comments: Include any comments or information that are germane to the project, but not included in the categories above.

 

* Note on Evaluation Plans:
Award recipients conducting certain NNLM activities will be asked to collect specific information and report it by the end of the project using the forms provided on the NNLM Evaluation Office’s Evaluation Materials web page. If your project includes training, technology, exhibiting, or professional development activities, you will need to use these forms to collect and report this standard information. If you plan to do any of the outreach activities addressed on the Evaluation Materials page, describe how you intend to use the forms to collect the information in your evaluation plan.

For projects needing different or additional evaluation methods, the NNLM Evaluation Office provides templates and evaluation planning worksheets on the 4 Steps to an Evaluation Plan web page to help develop evaluation plans for your project.  Subaward applicants also might find other NNLM Evaluation Office publications and resources helpful in developing evaluation plans.

Budget

The budget estimate should be categorized by the following, as they apply:

  • Personnel
  • Equipment
  • Software
  • Hardware or software maintenance agreement
  • High speed internet access
  • Other (please describe) [200 character limit]
  • (Optional) Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs apply at the applicant institution’s non-research rate (or, if the institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if the applicant wishes to claim it). This item is a portion of the maximum amount available per award. Costs, including IDC, may not exceed $15000.
  • Narrative justification for budget items—provide an explanation for each line item and how the item is needed for the project, tying to specific project goals [4000 character limit]

Funding Restrictions
Food, promotional items and furniture are not allowable expenses. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. 
Refer to the policy

Acknowledgements

You are required to acknowledge the following statements before submitting an application:

  • You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
  • You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
  • Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
  • Additional documentation will need to be completed should your project be awarded. Please consult with your RML/Office for details.
Proposal Submission

You will need to submit your application online. Please see link above. 

Additional Information

508 Compliance

Section 508 requires that all website content be accessible to people with disabilities. This applies to web applications, web pages and all attached files on the intranet, as well as, internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance.

Reporting Requirements

The following reports are required for NNLM subawardees. All reports will be submitted through the NNLM Data Reporting System (DRS).

  • Within the first five days of the month following an activity or exhibit, subawardees are required to submit an Activity Report, including participant data.
  • Subawardees are required to submit a Final Report within 30 days after completing a project or period of performance.
  • If technology is purchased or provided as part of the project, subawardees are required to submit a Technology Report.
  • If funds are included for librarian professional development as part of the project, subawardees are required to submit a Professional Development Report within 30 days after completing the professional development.

The following may be required, depending on the project:

  • If training is provided to librarians as part of the project, subawardees can utilize the NNLM Training Evaluation Form to collect and share feedback on their training activities with NNLM
  • If programming is provided to patrons or community members, subawardees can utilize Project Outcome resources from the Public Library Association to collect and share feedback on their program activities with NNLM.
NIH Public Access Policy

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials

To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all subawardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

  • Network of the National Library of Medicine (NNLM) website;
  • Other websites specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your RML/Office and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement

Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer. Please consult with your RML/Office for the specific acknowledgement statement to be used for your project award.

Application Review and Scoring Criteria

  • A review committee comprised of Region 2 Regional Medical Library staff and Network members will review and score applications based on ten possible criteria: Significance, Evidence of Need/Target Population, Methodology/Objectives, Promotion Plan, Evaluation, Sustainability/Continuation, Personnel/Qualifications, Institutional Support, Training Plan (if applicable), and Budget. 
      

  • Criteria scoring will follow the point scale for each criteria’s line item (NOTE: 5 is the highest score – the higher the score the better.) 

    • 5 = Information is extremely relevant in support of NNLM goals as outlined in the award 
    • 4 = Information is good in support of NNLM goals as outlined in the award 
    • 3 = Information is satisfactory in support of NNLM goals as outlined in the award 
    • 2 = Information is marginal in support of NNLM goals as outlined in the award 
    • 1 = Information is poor and does not support NNLM goals as outlined in the award 
  • View scoring and criteria line items. (See Selection Criteria for Disaster Preparedness and Recovery Award Applications) 
     
     A separate, Overall Impact Score will indicate reviewer recommendation for funding as follows: 

    • 5 = Excellent Application. The project will have major impact on NNLM goals. 

    • 4 = Project has strong potential to satisfy NNLM goals.

    • 3 = Project has limited impact or there are concerns about the proposed plan or quality. 

    • 2 = Project will not advance the goals of NNLM.  

    • 1 = Project does not fit in the Award goals and NNLM mission.  

  • Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information. 
      

  • Applications with an average score of 3 or higher for each of the ten criteria AND an overall impact ranking of 2 or higher will be given priority until funds are expended. 
      

  • The Medical University of South Carolina will provide a sub-award agreement for all approved projects. All sub-awards are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly. 

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