Awards are cost-reimbursable and are issued to the institution, not the individual. Network member organizations in Region 1 are eligible to apply.
Description of Award
The mission of the Network of the National Library of Medicine (NNLM) is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data.
The purpose of the Professional Development Award is to strengthen the professional knowledge and experience of individual network members in data science or health information access/delivery and to build professional capacity in support of the goals of the NNLM.
Preference will be given to applicants in Region 1 that reach underserved, minority and underrepresented communities interested in health or health information professions including but not limited to:
- Racial and ethnic minority populations
- Sexual and gender minority populations
- Populations reported below the Federal Poverty Level
- Populations with limited access to medical care
- Populations with physical and/or mental disabilities
- Soldiers, Veterans and Military Families
- Rural Populations
Successful applications will demonstrate how attending will help them improve their performance as professionals and their ability to assist their users with accessing health information or data. Each awardee will be required to share back to other regional members about their experience. Applications to attend MLA or an MLA Chapter meeting will only be considered for non-health science librarians. Successful applications will demonstrate how they view health information or data as a potential career path or the role they see information playing for health care providers.
Each awardee will be required to share back to other regional members about their experience.
Professional development awards may be used to support:
- Professional development opportunities such as classes, conferences or workshops for individuals or NNLM members. For example, activities may include (this is not exhaustive):
- Introduce library information science students to the health sciences, trusted National Library of Medicine (NLM) resources, and develop their professional skills.
- Prepare individuals for a leadership position, for example, in an academic health sciences library.
- Costs associated with arranging for an expert speaker to give a talk, workshop, class or lecture.
- Educational activities that relate to Diversity, Equity, and Inclusion and aim to prepare professionals to better serve underserved, minority and underrepresented communities.
Region 1 Regional Medical Library staff are available for consultation and training on applicable NLM resources and potential projects. Please contact us prior to applying to discuss your professional development opportunity in advance; we want to help you succeed!
Eligibility for Individuals
- In general, awards are provided to NNLM Member Organizations (see below). However, there may be exceptions for students, unemployed information professionals, or retired information professionals for instance. Email the Region 1 Regional Medical Library with questions.
Eligibility for Organizations
- You must be a Network Member of the NNLM. Not a member yet? Join now for free!
- Organizations, in most cases, are only eligible to apply for awards from the Regional Medical Library that serves the state in which they operate in. Please contact the Region 1 Regional Medical Library for further clarification.
You will need to submit your application online. It is recommended that you use the following outline to draft your proposal, then submit online.
Before attempting to submit your application for funding in the NNLM online application system:
- Confirm that your institution is a NNLM Member with a NNLM Member record.
- Not sure if your institution is a Member or has a Member record? Search the NNLM Membership Directory or contact your Region 1 Regional Medical Library
- If your institution is not a NNLM Member, submit an application for Membership at least 3 weeks prior to the funding deadline. Membership is not automatic. A Member record is required to submit an application.
- Confirm that you (the applicant) have an NNLM Account.
- You must be logged in to your NNLM account to successfully submit an application.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also have an NNLM account prior to submission.
- Confirm that your NNLM account is connected to the NNLM Member record for your institution.
- To connect, fill in the “Organization” field on your NNLM account using the autocomplete function. When correctly filled, you will see a 5-digit NNLM ID in parenthesis beside the institution name.
- If you are submitting an application on behalf of the Project Lead, the Project Lead must also be connected to the NNLM Member record for your institution prior to submission.
Please note: you cannot successfully submit an application without these components. If you have questions about these or any other system requirements, please email the Region 1 Regional Medical Library in advance of the application deadline.
Online Application Overview
- Program/Event Summary: Provide a one-paragraph description that summarizes the professional development opportunity with an external audience in mind. Funded projects are displayed on the NNLM website and are provided by NLM in response to data calls from NIH, HHS, OMB, Congress, and the White House.
- Lead Organization: Select the institution that will lead and receive funding to conduct the proposed project.
If the drop-down list appears blank, confirm that your NNLM account is connected to the NNLM Member record for your institution. (See System Requirements above)
- Primary Contact: If you are the Primary Contact, select your own name from the drop-down list. If the name of the Primary Contact does not appear in the drop-down list, confirm that their NNLM account is connected to the NNLM Member record for the institution.
- Institution Tax ID: Enter the 9-digit tax identification number for your institution. Check with your Region 1 Regional Medical Library (RML) to see if this is a requirement.
- Institution DUNS Number: Please confirm your organization’s DUNS number. If you do not have a DUNS number, apply for one as soon as possible. Check with your Region 1 Regional Medical Library (RML) to see if this is a requirement.
- Have you/your institution previously received NNLM funding in the current grant cycle? Select Yes, No, or I don’t know.
- Amount Requested: The amount specified should not exceed the limit established by the RML/Office. Contact your Region 1 Regional Medical Library (RML) if you have questions about the funding amount. This field will accept numbers only. Enter the amount to the nearest whole dollar.
- Program/Event Name: Enter the name of the event, program, or educational activity.
- Program/Event Dates: Select the appropriate dates.
- Professional Development URL: URL for the Exhibit, Conference, or Professional Development you would like to attend or hold, if available
- Significance/Objectives: Provide a short 1-2 paragraph description that summarizes the proposed program/event. State the goal(s) of the proposed program/event or educational activity and how they align to the NNLM Goals and Objectives. Discuss why this program/event would be necessary or useful for the intended beneficiary. Detail how you plan to use what you learn, or what you hope others will learn.
- Personnel Qualifications: Submit resumes or CVs for personnel listed as attachments with your completed application.
Awards are cost-reimbursable and issued to the institution, but in some cases issued to the individual. Please check with Region 1 Regional Medical Library (RML). The budget needs to be filled out in the online application system. Additionally, proposals must include a budget table or spreadsheet which includes a narrative justification for budget items, explaining the purpose of each item in the project. The budget table and narrative justification is uploaded in the attachments section of the online application. Budget fields will accept numbers only. Enter each amount to the nearest whole dollar. If a budget line is not applicable for your project, you may leave it blank. The budget estimate should be categorized by the following, as they apply:
- Fees: Any fees associated with the educational activity/program or event.
- Travel: Estimates for travel. Include description and any quotes in the budget table and narrative justification attachments.
- Hotel: Costs associated with lodging.
- Per Diem: Costs associated with meals and incidental expenses.
- Other: Include description and any quotes in the attached budget or as other attachment.
- Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Apply at your institution’s non-research rate (or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it). Organizations may factor Indirect Costs into their overall budget. The total budget cannot exceed the limit defined by the Region 1 Regional Medical Library you are applying to, including Indirect Costs.
- Other Funding if Applicable: Other funds that will be used to support the project should be specified. This includes matching funds, other grants, etc.
NOTE: You will need to submit a budget table or spreadsheet that includes a narrative justification for budget items. This includes explaining the purpose of each item of the project and a breakdown of how fees were calculated. Please refer to the NNLM Proposal Writing Toolkit “Budgeting” tab for an example Budget Template you can use. This can be uploaded in the attachments section of the online application.
Funding Restrictions: Food, promotional items and furniture are not allowable expenses. Promotional items include but are not limited to: Clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the NIH Policy on Allowability of Costs/Activities.
- Populations Served: Select all that apply. These should be the primary populations served by the professional development. If not explicitly identified in the proposal section, please do not select it here.
- Participant’s Roles: Select all that apply. These are the primary roles of the participants of the program/event/educational activity. These should be explicitly identified in the proposal section.
You are required to acknowledge the following statements before submitting an application:
- You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
- You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
- Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
- Additional documentations will need to be completed should your project be awarded. Please consult with Region 1 Regional Medical Library (RML) for details.
You will need to submit your application online.
Section 508 requires that all website content be accessible to people with disabilities. This applies to Web applications, Web pages and all attached files on the intranet, as well as, internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance.
The following reporting requirements are mandatory of award recipients
- Activity Reports: Activities held in support of the professional development must be submitted before the 10th day of each month following the end of the activity. This is only applicable for organizations, not individuals.
- The NNLM Evaluation Office Professional Development Award Report must be submitted before the 10th day of each month following the end of the activity.
Generally, awardees will be responsible for sharing their experiences of the professional development activity through a newsletter article, presentation, or a mutually agreed upon method with the RML. Please check with the Region 1 Regional Medical Library to confirm.
NOTE: If you are creating materials or hosting a webinar/training, the following applies:
Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.
To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all sub-awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:
- Network of the National Library of Medicine (NNLM) website;
- Other websites specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).
In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your Region 1 Regional Medical Library (RML) and the NNLM Training Office (NTO) prior to developing materials.
Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by a sub-awardees/consortium participants and consultants are also subject to this policy.
Any resources developed with project funds must include an acknowledgment of NIH grant support and a disclaimer.
This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Cooperative Agreement Number UG4LM013724 with the University of Maryland, Baltimore
Application Review and Scoring Criteria
Review and selection of proposals - reviewers selected by the Regional Medical Library. The Review Committee is made up of Network members who represent the Region, public libraries, a variety of health science libraries, and community organizations. The Review Committee will make final recommendations for funding to the Executive Director of the Region 1 Regional Medical Library. Applicants will receive a copy of reviewer comments along with a final decision regarding funding.
Scored Review Criteria
The application will be scored in the following areas:
- Significance (15 points max): Does the proposed program/event/educational activity align well with NNLM Goals and Objectives? Does the proposal provide a justification for why the activity is needed? Is the proposal appropriate for the intended beneficiary/beneficiaries?
- Budget (5 points max): Is the proposed budget within funding limits? Is the budget justification sound? Does it include money within allowable line items? Do they have line items that account for all the requested money?
- Diversity, Equity, and Inclusion (5 points max): Does the educational activity promote diversity, equity and inclusion or is the applicant a first-time applicant in the five-year funding period?
Region 1 Regional Medical Library (RML) staff and Network members will review and score applications using a standardized RFP scorecard. For more information, please refer to the Scoring section’s “Professional Development scorecard.” (See Review and Selection of Proposals tab.)
Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information.
- The Region 1 Regional Medical Library (RML) will provide a subaward agreement for all approved projects. All sub-awards are cost reimbursement. Line item invoices must be submitted for reimbursement of expenditures. Invoices may be sent monthly.
- Sub-awardees may not begin their project until the University of Maryland, Baltimore has completed and signed all necessary documentation.