Health Information Outreach Subaward
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Funding

Period of Performance
June 1, 2022 - April 30, 2023
Amount
$25,000
Number of Awards Available
minimum of 1
Application Deadline
April 12, 2022, 8:00 pm EDT
Additional Funding Information

Network member organizations in Region 5 are eligible to apply. The subaward is cost-reimbursable based on monthly invoices submitted to University of Washington (UW). In order to invoice the UW, the institution must be registered as a UW supplier. For information on registering, see UW Supplier Registration.

Description of Award

The Network of the National Library of Medicine Region 5, under cooperative agreement with the U.S. National Library of Medicine (NLM), announces the availability of funding through its Health Information Outreach Award to support local, state, or regional outreach projects with aims to improve access and use of quality online health information in underserved communities; or projects addressing healthcare professionals' access to, awareness of, and skills for locating high-quality biomedical and health information.

Background/Purpose

The mission of the Network of the National Library of Medicine (NNLM) is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data.

The NNLM Region 5 Health Information Outreach Award seeks to address one or more of the following aims from the NNLM Region 5 cooperative agreement:

  • Increase community-driven approaches and interventions for outreach and engagement to advance biomedical and health information access and use through collaborations with libraries and organizations serving health professionals, public health workers, and the public.
  • Administer funding awards to support a highly trained workforce for biomedical and health information resources and data, improve health literacy, and increase health equity through information.
Proposal Requirements and Preferences

Awards should focus on using an inclusive, community-engaged process for building partnerships, collaborating with libraries (all types), public health agencies, academic programs, healthcare workforce, or community organizations to benefit underserved populations in the region with health information outreach projects.

All projects must incorporate one or more National Library of Medicine resources like PubMed, ClinicalTrials.gov, or MedlinePlus. You can refer to the NLM list of Databases, Resources, and APIs for a complete overview of resources by topic.

Preference will be given to projects that reach underserved, minority and underrepresented communities including but not limited to:

  • Racial and ethnic minority populations
  • Sexual and gender minority populations
  • Populations reported below the Federal Poverty Level
  • Populations with limited access to medical care
  • Populations with physical and/or mental disabilities
  • Soldiers, Veterans and Military Families
  • Rural Populations
Potential Project Ideas

Potential projects may include but are not limited to (this list is not meant to be all-inclusive):

  • Training unaffiliated, minority, urban or rural health professionals in the effective use of electronic health information resources for evidence-based practice with an emphasis on NLM databases and NNLM resources.
  • Placing web-accessible devices in locations where they can be used to research health information needs by unaffiliated healthcare professionals such as free clinics, community health centers, etc.
  • Improving access to health information and technology for those groups without adequate access to information services.
  • Exhibiting or presenting at local meetings or organizational events to share completed outreach projects and promote NLM products and services.
  • Evaluating health information and training needs of a target audience and implementing a training plan for that audience.
  • Programs on locating and evaluating authoritative consumer health information.
  • Incorporating NLM health and science information resources into new or existing health programs. See National Health Observances slide show for some ideas.
  • Development of supplemental educational materials using NLM resources.
  • Train-the-Trainer projects that enhance the skills of the service-providing staff and other consumer health information intermediaries to train participants on locating and evaluating health information.

RML/Office staff are available for consultation and training on applicable NLM resources. Learn more about more past funded projects: NNLM Past Funded Projects webpage .

Eligibility

Applicants must be from institutions that are members of NNLM Region 5. Membership is free and open to institutions interested in improving equitable access to health information. To verify your membership and locate your NNLM ID, visit the NNLM membership directory. If you need help, please contact Outreach and Access Coordinator Emily Hamstra via email: ehamstra@uw.edu

Preference will be given to NNLM member organizations that have not received an NNLM Region 5 funding award during the current grant year (May 1, 2021-April 30, 2022).

Application Instructions

Online Application Overview

Application Deadline: 5:00 p.m. Pacific Time, April 12, 2022

First, send an email to nnlm@uw.edu stating your Intent to Apply by 5:00 p.m. Pacific Time, March 15, 2022. Your email should include the name of your library/organization. State the grant you are applying for, e.g. NNLM Region 5 Health Information Outreach Subaward

IMPORTANT: You will need to submit your application online. You must complete this application in one sitting. There is no save function.

Please gather all the information in these instructions before attempting to submit your application for funding in the NNLM online application system.

System Requirements

  1. Confirm that your institution is a NNLM Member with a NNLM Member record.
    • Not sure if your institution is a Member or has a Member record? Contact Emily Hamstra, Region 5 Access & Outreach Coordinator at ehamstra@uw.edu If your institution is not a NNLM Member, submit an application for Membership at least 3 weeks prior to the funding deadline. A Member record is required to successfully submit an application.
  2. Confirm that you (the applicant) have an NNLM User Account. Here is a step by step guide to setting up a new user account.
    • You must be logged in to your NNLM account to successfully submit an application.
    • If you are submitting an application on behalf of the Project Lead, the Project Lead must also have an NNLM account prior to submission.
  3. Confirm that your NNLM account is connected to the NNLM Member record for your institution.
    • To connect, fill in the “Organization” field on your NNLM account using the autocomplete function. When correctly filled, you will see a 5-digit NNLM ID in parenthesis beside the institution name.
    • If you are submitting an application on behalf of the Project Lead, the Project Lead must also be connected to the NNLM Member record for your institution prior to submission.
Project Proposal

It is recommended that you use the following outline to draft your proposal, and then submit online.

  • Lead Organization: Select the institution that will lead and receive funding to conduct the proposed project.
    • If the drop-down list appears blank, confirm that your NNLM account is connected to the NNLM Member record for your institution. (See System Requirements above)
  • Institution Tax ID: Enter the 9-digit tax identification number for your institution
  • Institution DUNS/UEI Number: Please confirm your organization’s DUNS/UEI number. If you do not have a DUNS/UEI number, apply for one as soon as possible.
    • You must have an organization DUNS/UEI Number in order to submit your application.
  • Have you/your institution previously received NNLM funding in the current grant cycle: Select Yes, No, or I don’t know.
  • Project Lead: If you are the Project Lead, select your own name from the drop-down list. If you are submitting this application on behalf of the Project Lead, select their name from the drop-down list.
    • If the name of the Project Lead does not appear in the drop-down list, confirm that their NNLM account is connected to the NNLM Member record for the institution. (See System Requirements above)
  • Partner Organization: Use the autocomplete function to find and select up to three organizations that will partner with the Lead Organization to conduct/complete the project. If a record does not exist for a partner organization, click "Add a New Partner" and use the additional fields to provide an address for the institution.
  • Amount Requested: The amount specified should not exceed the $25,000 limit. This field will accept numbers only. Enter the amount to the nearest whole dollar.
  • Project Title: Describe the project with an external audience in mind. Funded projects are displayed on the NNLM website and are provided by NLM in response to data calls from NIH, HHS, OMB, Congress, and the White House.
  • Project Summary: Provide a one-paragraph description that summarizes the proposed project. Funded projects are displayed on the NNLM website and are provided by NLM in response to requests from NIH, HHS, OMB, Congress, and the White House.
  • Proposed Start and End Dates for the Project: Select the appropriate dates. Contact the RML before applying if your project will extend more than one year.
  • Training be Provided as Part of this Award: Select yes or no.
  • Evidence of Need: Provide a statement of how the project proposed will support the mission of NNLM, explain the need for the project, and describe the audience or population that will be reached through this project, per population(s) selected in the Demographics section, below. Please clearly document if this project will engage traditionally underrepresented populations and/or involve medically underserved areas. When possible, support the stated need using data such as known needs assessments or statistics.
  • Project goals and objectives: State the goal(s) and specific objectives(s) of the proposed project. Goals should align to RML Specific Aims, NNLM Goals and Objectives, and/or the NLM Strategic Plan. Please review the National Evaluation Center (NEC) resources for information on how to create evaluation plans and objectives.
  • Implementation: Describe what will be done to meet project objectives and its rationale. Include tasks to be performed and who will perform them.
  • Schedule/Timeline: In order to meet your objectives, include a detailed timeline that outlines when tasks will be completed, how long it is anticipated to take, and who will do the work.
  • Evaluation Plan: Describe how the project will be measured and the methods used to measure success. The evaluation should be tied to project goals and objectives. Please review the National Evaluation Center (NEC) resources for information on how to create evaluation plans and objectives. Include data collection frequency, type of data to be collected, tools, and how data will be used or disseminated.
  • Publicity/Promotion: Briefly describe how you intend to promote your project to the target population.
  • Continuity/Sustainability Plan: Describe the activities that will sustain project services and/or communication to the targeted community beyond the cooperative agreement period.
  • Personnel Qualifications: If applicable, list the project personnel who will be involved in the project and include their role(s) and applicable experience. Attach resumes or Curriculum Vitas for key personnel when submitting your application.
Budget

Awards are cost-reimbursable and are issued to the institution, not the individual.

Prepare the budget using this budget worksheet, that includes a narrative justification.  The budget worksheet must also be attached when submitting the online application. This can be uploaded in the attachments section of the online application.

Please also complete the budget section in the online application system, using the numbers and justification narrative you completed in the budget worksheet. Enter each amount to the nearest whole dollar. If a budget category is not applicable for your project, you may leave it blank. The online application also includes a field for inserting the narrative budget justification concisely describing the purpose of each budgeted item.  

The budget estimate should be categorized by the following, as they apply:

A. Personnel (may include professional or support personnel for the project): Include (hourly rate X estimated hours) or (% time X annual salary) in the budget worksheet description section for personnel.

B. Consultant Costs: Estimated expenses from consultants, such as marketing firms or other agencies; Prior to hiring Consultants, submit the following information to the Region 5 office (nnlm@uw.edu): name of consultant, description of work, hourly rate, total amount/not to exceed amount, and period of performance.

C. Equipment: Quotes for items required, such as computers and other equipment. Include quotes received or other pricing information in the budget attachment.

If mobile technology or computer hardware is proposed, please include the following as part of your cost proposal:

  • For technology or computer hardware purchases $5,000 or more per item – submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days).  Quotes may include General Service Administration (GSA) price lists.  Reference:  http://www.gsa.gov
  • Vendor quotes are necessary to determine price reasonable for purchase of $5,000 or more.  The absence of competitive quotes must be documented and justified.

D. Materials & Supplies: Quotes for computer supplies, software, printing, general office supplies and other materials. For technology or computer hardware purchases under $5,000 per item – submit vendor quote or a printout of catalog pricing.

Categories less than $1,000 are not required to be itemized. Include description and any quotes for purchases of items $5,000 or more in the attached budget.

E. Communications: Media, publicity or other communication costs, postage, parcel and other delivery services, and telephone/data line charges. Include description and any quotes in the attached budget.

F. Reproduction: Printing materials or other reproduction costs.

G. Travel (may include air travel, ground transportation, parking, hotel, per diem for meals).  Include the purpose, destination, dates of travel (if known), and number of individuals for each trip. If the dates of travel are not known, specify estimated length of trip (e.g., 3 days). Note: foreign travel is not allowed.

H. Other: May include honoraria, exhibit fees, publication costs for preparing, publishing, or otherwise making available to others the findings and products of the work conducted under the award, or any other items that do not fit into one of the other lines.  Provide a description and breakdown of what has been included in this category in the attached budget.

Indirect Costs (IDC) or Facilities and Administrative (F&A) Costs: Apply at your institution’s non-research rate (or, if your institution has no negotiated rate, a 10% Modified Total Direct Cost (MTDC) can be applied if you wish to claim it). Indirect Costs need to be factored into your overall budget. The total budget cannot exceed $25,000, including Indirect Costs.

Other Funding if Applicable: Other funds that will be used to support the project should be specified. This includes matching funds, other grants, etc.

Allowable expenses: Personnel, equipment, supplies, travel and other costs such as reproduction of materials, software, Internet service provider fees, or collection materials are permitted. These are examples only and are not meant to be all-inclusive. Expenses are also allowed to publicize a health information service, event or resource, including National Library of Medicine (NLM) or Network of the National Library of Medicine (NNLM) resources or services, but the allowable costs are limited to educational materials or publicity, such as posters, displays, flyers, bookmarks, or brochures.

Non-allowable expenses: Food, promotional items and furniture are not allowable expenses. Promotional items include but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Refer to the NIH Grants Policy Statement:

Demographics
  • Populations Served: Select all that apply, but these should be the primary populations targeted in your project. If not explicitly identified in the proposal section, please do not select it here.
  • Participant’s Roles: Select all that apply. These are the primary roles of the participants of your project. These should be explicitly identified in the proposal section.
Attachments

Required Attachments:

  • Budget worksheet including narrative justification
  • Resumes or curriculum vitae of key personnel
  • Letters of commitment from partnering institution(s)/organization(s)
  • Letter of commitment from institutional leadership that includes acknowledgement of award requirements. This should be from someone authorized to sign a contract on behalf of the institution.

Gather the completed budget worksheet and budget narrative and any other documents that will be attached to your application. You may only upload one file at a time. If you have more than one attachment, it is recommended that you combine all attachments into one document and upload it as a single file. Please note: file size for each attachment may not exceed the 40 MB limit. Allowed attachment types: gif, jpg, jpeg, png, pdf, doc, docx, ppt, pptx, xls, xlsx.

Acknowledgements

You are required to acknowledge the following statements before submitting an application:

  • You will share the information gained with colleagues in your institution/RML/Office, as required by the Request for Proposal.
  • You will submit regular, interim & final reports, as requested by the funding agency & stipulated in the Request for Proposal.
  • Any web-based resources developed for this project will ensure accessibility to the greatest possible number of people.
Proposal Submission

You will need to apply online using the button at the top of this page that says "Apply for this Grant."  You must be logged in with your NNLM account to begin the submission process.

Need Assistance?

Cathy Burroughs, Executive Director, nnlm@uw.edu, Telephone: (206) 543-9261.

Additional Information

Grant Writing Resources

For support in grant writing, please see the NNLM Grants and Proposal Writing Course for tips on award applications.

Please refer to the NNLM Resource Guides:

508 Compliance

Section 508 requires that all website content be accessible to people with disabilities. This applies to web applications, web pages and all attached files on the intranet, as well as internet. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NNLM must meet all requirements under Section 508. Information on 508 Compliance.

Reporting Requirements
  1. For any classes, training sessions, presentations, exhibits and/or site visits conducted as part of this project, an NNLM Activity Report and a Participant Information Sheet are required and must be submitted to NNLM Region 5 staff within 14 days of the activity. NNLM Region 5 staff will provide access to the report templates to awardees.
  2. A progress report summarizing activities and evaluation completed to date is due to the NNLM Region 5 staff no later than December 1, 2022. NNLM Region 5 staff will provide access to the report template to awardees.
  3. A final report is required to be submitted to NNLM Region 5 staff no later than May 26, 2023. NNLM Region 5 staff will provide access to the report template to awardees.
NIH Public Access Policy

Recipients of NNLM funding are required to deposit any peer-reviewed manuscript upon acceptance for publication in PubMed Central in accordance with the NIH Public Access Policy.

Data Sharing and Development of Training Materials

To facilitate the dissemination of knowledge and information associated with the NNLM Cooperative Agreement Award, all sub-awardees are required to share any data or training material resulting from funding. This information must be submitted to the following collection sites as applicable:

  • Network of the National Library of Medicine (NNLM) website;
  • Other websites specifically designated by the NLM as part of the Network of the National Library of Medicine (considering changes in the project and data repositories required to maintain sharing within the Network).

In addition, recipients of funding are expected to use or adapt existing training materials before developing new materials. Consult with your RML/Office and the NNLM Training Office (NTO) prior to developing materials.

Publication and Copyrighting

Per Section 8.2.1. - Right in Data (Publication and Copyrighting) of the NIH Grants Policy Statement. The NIH must be given a royalty-free, nonexclusive, and irrevocable license for the Federal government to reproduce, publish, or otherwise use any materials developed as a result of funding and to authorize others to do so for Federal purposes, i.e. the ongoing development of the Network of the National Library of Medicine. Data developed by a subawardees/consortium participants and consultants are also subject to this policy.

NIH Acknowledgement

Any resource developed with project funds must include an acknowledgment of NIH grant support and a disclaimer stating the following:

“Developed resources reported in this [publications, press releases, internet sites] are supported by the National Library of Medicine (NLM), National Institutes of Health (NIH) under cooperative agreement number UG4LM013725 with the University of Washington. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."

Application Review and Scoring Criteria

Applications will be reviewed by: NNLM Region 5 staff and Network member volunteers.

Reviewers will score applications based on the following categories and criteria. 

1. SIGNIFICANCE (15 points maximum)

  • Does the application clearly explain the need for the project including demographic information about the target population or geographic area? (5 points)
  • Does the applicant effectively use data (e.g., statistics, anecdotes, needs assessment) to demonstrate the project need? (5 points)
  • Does the proposed program contribute to NNLM goals and objectives? (5 points)

2. METHODOLOGY/APPROACH (40 points maximum)

  • Does the application demonstrate the ability to execute the project within the proposed timeline? (5 points)
  • Does the application propose an approach that is suitable for the target population and geographic area and includes data to support this? (5 points)
  • Does the application demonstrate appropriate use of NLM materials and products, if available? (5 points)
  • Does the application provide a rationale for selecting the proposed approach(es)? (5 points)
  • Is the application creative, original, or demonstrates the potential to serve as a model for a similar NNLM project? (5 points)
  • Does the application clearly outline activities, milestones, and methods that are feasible and relevant to the project? (5 points)
  • Does the application provide a long-term plan to sustain and continue the project, sustain one or more key components, or incorporate lessons learned into future projects? (5 points)
  • Does the application provide an effective and/or creative plan to promote the project? (5 points)

3. EVALUATION (15 points maximum)

  • Is the evaluation plan well aligned with the project goals and objectives? (5 points)
  • Does the evaluation plan clearly indicate how to measure success and project outcomes? (5 points)
  • Does the evaluation plan clearly explain types of data that would be collected, who will collect the data, methods of data collection (instruments/ tools and frequency of data collection) and analysis, and how project findings will be shared and used? (5 points)

4. PROJECT STAFF (15 points  maximum)

  • Does the application clearly explain qualifications (expertise and experience) of the project lead and the project staff? (5 points)
  • Does the application clearly identify and outline roles and time commitment of the project lead, project staff, (and project partners, if needed)? (5 points)
  • Does the application provide information on institutional resources (e.g. equipment) and support to be utilized for the project? (5 points)

4. BUDGET (10 points maximum)

  • Is the budget appropriate and with a budget narrative that justifies expenses? (5 points)
  • Does the budget include only expenses that are allowable under the Regional Medical Library and NIH Regulations? (5 points)  See NIH Regulations.

5.  DIVERSITY, EQUITY, AND INCLUSION (5 points):

  • Does the application identify inequities and disparities and suggest appropriate approaches to enhance diversity, equity, and inclusion?--*OR*--
  • Is the target population of the project underrepresented in biomedical research (UBR)?
    • NIH-designated U.S. health disparity populations include Blacks/African Americans, Hispanics/Latinos, American Indians/Alaska Natives, Asian Americans, Native Hawaiians and other Pacific Islanders, socioeconomically disadvantaged populations, underserved rural populations, individuals with a physical or mental disability, sexual and gender minorities, individuals under 18 or over 65, and individuals with less than a high school degree

Reviewer score sheets and comments will be shared with the applicant. If further clarification is needed, the applicant will be given 1 week to submit more information.

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